Without restarting the program

In the xperttimer.ini in der Section [DBConfigXX]
loginworkplace=OFFICE

- Create new invoice from template

- Create a new offer from a template

This allows for a controlled workflow of a task across multiple employees.

Displaying an external ticket in the project manager
Accessing an external ticket in a web browser
Configuring a URL link for the external ticketing system in the configuration

The entries must be created in Excel (or in a text editor) in the following order: DATE – DESCRIPTION – QUANTITY – PRICE – UNIT.
The columns must be separated by a tab character. This is automatically the case in Excel.
For the unit, only h, and hours are allowed.
Example:
05.09.2025 TAB This is a test TAB 5 TAB €50 TAB h

By using the INI entry
[General] WriteLog=1
a startup log can be activated to analyze potential issues during program startup.

ChatGPT: Approval process for vacation requests

Can be found in the working time configuration.

This prevents an involuntary computer startup, for example caused by background processes such as backups or update checkers.

For this purpose, there is a new "Access mode" setting for employees in the "Edit employee" dialog. With this, the user can be assigned "Only project time recording", "Only working time recording" or both. The setting for the additional modules of the employee "working time module" is therefore no longer necessary.

- Activate via menu "Options->Calendar"

- Punch in / punch out
- Absence management (e.g. sick days, vacation, ...)
- Working time models - Overtime

- New tab for switching from list to calendar.
- Must be activated in the configuration

In the xperttimer.ini:
[General]
HideAllToolwindows=1

Task Management
Reinbursables Management
Invoices
Document Management
Project launch center

Via the pop-up menu in the timestamp list. "Finish" menu item

This simplifies the administrative effort for small teams and few projects, since all employees can then see all projects. Not available if workgroup mode is activated (comprehensive / strict)

Detaillierte Beschreibung der Neuerungen

This means that a project can be started / stopped directly from the list with just one click of the mouse.

In this dialog, projects and tasks can be processed quickly and clearly.

Only employees with this right or administrators may update the program license

If employees in the team are working on the same activities, selected time stamps from the time stamp list can be copied to an employee in the project list.

This can be used to hide the fields and columns for time totals for projects and tasks

Only occurs if the MySQL variable "sql_mode" contains the value "only_full_group_by"

The option is now switched off by default.
The option can be reactivated by right-clicking the pop-up menu on the user name

If the program gets stuck in the loading screen of Xpert-Timer during startup and has to be terminated via the task manager, this can now be recognized and appropriate measures can be taken.

Use in the text with the variable %%SALUTATION%%

Use it by using the variable %%SALUTATION%%
e.g.

%%SALUTATION%%

Attached is the monthly report.

Best wishes,
%%USERNAME%%

If a client has departments in different countries, the respective VAT ID can be withdrawn from the responsible contact.

The Xpert Timer is now also available in a 64-bit version.

Found at configuration->user->view->window background

Timestamps in CSV format from other programs can now be easily imported.

With this, it is also possible to settle partial areas, e.g. "last week", "last month"

Displays the difference between Estimate and Required Time.

The option can be turned on / off in the print settings.

Ctrl + Alt + F to filter in the project manager for a client

This is important for using the Xpert Timer.Web because there can not be displayed any tasks that contain images.

Query if a timestamp changes that has a directly adjacent predecessor and / or successor. These timestamps are then automatically adjusted to the changed start / end time.

To do this, the XTSyncServer must be upgraded to V6.1.9.1063.

Only active if the corresponding authorization is available.

This can greatly speed up the reading of the project list for many assigned users.

This type of rounds is especially suitable for lawyers

The new state "Additional" now displays the task pool in addition to the employee-related tasks.

Here you can select if only the timestamps of the currently selected project are displayed or those of all projects. This can speed up the opening of the dialog when a smaller number of times must be read.

- Display client numbers
- Display project numbers
- Show times in decimal

At least 2 timestamps must be selected.

Helpful when the troubleshooting database needs to be sent to support, but confidential data is included.

1. Fully on timestamp 1
2. Proportional
3. Fully on timestamp 2

Shortcut: Ctrl+D

The timestamp list in the dialog "New reimbursable" in the characteristic "Calculate Times" has been supplemented with a button bar to change the visibility level

The "Task Template Manager" and "Task Template Selection" dialogs have been enhanced with a button bar to change the visibility level

Show via context menu of field "Project"

These settings can be changed in the Configuration-> User-> General

- Only in the group "By user" in the pop-up menu on the user "SYSTEM"
- Menu item "Move time to other user"

Show via context menu of field "Project"

Only for MySQL and MS-SQL Server
Activatable under Configuration-> System

Will now be centered on the monitor

- The email text can now be selected from the text templates
- The email text can now be saved as text templates
- The placeholder%CONTACTNAME% can be used to directly insert the contact person in the e-mail text
- The last used text is preallocated. Offer, invoice and reminder are differentiated.

When switching between single and multi-monitor configurations, no window positions need to be corrected any more

When switching between multi- and single-monitor systems, all windows are only opened in the currently visible area of the monitor.

Using the smartphone app "Xpert-Timer Mobile" a task can then be started by scanning the code.

- Price lists allow to map date-related validity for billing rates into price tables - Weekday and time-dependent surcharges
- Qualification-dependent special billing rates for employees
- Different currencies and special customer discounts

- The booking archive summarizes accounting-relevant timestamps and saves them into a read-only archive - As a result, the accounting-relevant timestamp rates can be saved write protected and the reporting remains correct for years, even if the billing rates of the projects / employees changes. - Timestamps / services contained in a booking archive are marked in blue - Using a separate filter, exactly all booking records of a booking archive can be filtered and, if necessary, printed.

- Quick selection of the contact using the right mouse button

- Project manager: Shows only times / tasks / achievements / histories / users of projects that you are the project manager of. - Work group leader: Shows projects of users of other workgroups, working on the workgroup projects, as well as projects of other workgroups on which users of the own workgroup work on.

However, the original, colorful interface can still be used through the "User interface: Classic" option in the configuration.

e.g. subject = "[0815] Meeting"

e.g. Active(5), Billed(2)

- Quick selection of the contact person via the right mouse button

e.g. pieces, price, and so on

In "Configuration-> System-> XTSyncServer"

-Improved compatibility with various telephone systems when dialing

Every employee can now link their times to an activity (for example, travel, project management, troubleshooting, etc.). The grouping for "activity" can then be summed explicitly.

A) Display of clients assigned to projects only B) Only display clients whose projects are assigned to the current user

This prevents the client from sending projects to the server if the project properties have not changed.

If a client has no rights to edit projects, then no search will be executed for projects on the client side

Important Bugfix:

Sporadic error "External exception C0000006" fixed when the exe is installed in the network and the system returns from the idle state.

You can now deactivate the comprssion in the .ini file.
[General]
CompressSettings=0

Using the assistant you can move an existing database, e.g. a MS-Access database to a MS-SQL database or a MySQL database. This might be necessary if your company grows and more users need to connect to Xpert-Timer.

You can correct the entries by using the button "Configuration" -> System -> General -> Check and correct database

Version 4.1.2.119 of Xpert-Timer Mobile is necessary to avoid the bug

Configurable in XTAdmin -> Settings

Necessary if the user should only use the taskbar to track time.

This function makes it easiert to roll out the program with preconfigured settings.

- New export dialog
- Export fields can now be chosen
- Header names can be changed
- Export formats can be changed, e.g. date, time, hours, percent an many more
- Width of columns can be set
- Summarizing is possible
- Colors and styles can be set

- The option to name the headers is only available when logged in as XTADMIN
- You can find the option in the dropdown menu of the list configuration (Button "Views" on the toolbar)

This function converts '<br>' or /n, /r into line breaks. e.g.[XTParseLinefeeds()]

- Reporting of clients/users/user groups
- Summarizing of clients, projects, users, dates and much more
- Grouping of clients, projects, users, dates and much more
- Support of different currencies
- Excel-Export of results
- Graphics of results

- plus 5 additional states, free to be named

see manual for details

Es kann nun unterschieden werden ob die Stunden nur für Mo-Fr, Mo-Sa oder Mo-So verteilt werden.

- New tab "Order confirmation" in configuration -> system - PDF can be saved in the DMS

Right click and use the context menu

Applies only when using workgroups

Applies only when using workgroups

Point to config -> System -> General -> Price for projects

Perfect when using the DECT-Headset only

Perfect when using the DECT-Headset only

For the following lists: Times, Tasks, Activity reports, Reimbursables

1. Projektschätzungen sehen
2. Alle Dokumente der Arbeitsgruppe sehen
3. Alle Dokumente sehen
4. Alle Kunden der Arbeitsgruppe sehen
5. Alle Historieneinträge der Arbeitsgruppe sehen
6. Alle Historieneinträge sehen
7. Alle Leistungen derArbeitsgruppe sehen
8. Alle Leistungen sehen
9. Alle Zeiten der Arbeitsgruppe sehen
10. Erinnerungen aller Mitarbeiter sehen
11. Erinnerungen anderer Mitarbeiter der Arbeitsgruppe sehen
12. Synchronisationen aller Arbeitsgruppen sehen
13. Synchronisationen: Alle sehen
14. Anrufe anlegen
15. Anrufe löschen
16. Anrufe bearbeiten
17. Anrufe ansehen
18. Anrufliste öffnen
19. Anrufe aller Mitarbeiter der Arbeitsgruppe sehen
20. Anrufe aller Mitarbeiter sehen

- Needs a Telephone System with TAPI-drivers
- Display inbound/outbound calls and assign them to client projects
- Computer aided dialing from client manager
- Phone log with comments

You can archive multiple projects that don't have timestamps for a certain amount of months/years.

Show all projects that have timestamps since a specified date.

The visibility levels are: 1) All records of the database 2) Only records from assigned workgroups 3) Only own records

This way you can use MySQL4 and MySQL5 at the same time.
[DBConfigSettings]
VendorLib=c:\libmysql.dll

This way you can limit the visibility of clients and project for the users

This way you can group and mark your clients/projects in the project manager.

This way the invoice number stays in the system.

A user can assign this status, in order to inform the team manager/project manager about problems with the project.

New toolbar at the bottom of the project manager in order to display/hide modules easier.

- Filter projects by users
- Assign projects to users easily

This way the visibility of the projects is limited to managers or teamleaders if necessary.

- Sub project number
- Security level
- Billing mode

- billing mode
- security level
- workgroup

Client, project and user data can now be dragged&dropped onto the filter fields in order to use them as the filter.

- Create a quote from the project structure
- Create an invoice from based on a quote.
- Create a project structure from the quote.

You can now duplicate reminders easily.

- You can now sum up the estimates of the task package
- Display the column "Receipient"
- Menu button, in order to build a task package from selected tasks in task list.

- View all projects
- View all clients
- View all workgroups

- Control the visibility on clients, projects and users
- Two different workgroup modes available: a) Every user is only assigned to one workgroup b) A user can be assigned to multiple workgroups
- Assign users to workgroups
- Assign projects to workgroups
- Assign clients to workgroups
- Users can only see the clients/projects that are assigned to their workgroup

This way you can only enter the name or personnel no. only

Info:

Bundles all previous bugfixes and feature changes since the first release of version 3

This version is identical to version 3.0.0.845 and its purpose is only to reach users that do not have set the automatic update check to "Bugfixes and feature changes"

Requires the SQL Server Native Driver (v9, v10, v11, or) by Microsoft